1. Bookings are regarded as provisional until we receive a completed Booking Form and the Terms and conditions have been read and signed by the hiring person/event runner, as well as a non-refundable deposit of 50% of the total hire charge. The outstanding balance must be paid to The Library of Avalon before the event. If the booking is cancelled within two days of the event date, we shall require full room hire costs. The minimum hire fee is £15. An administration fee of £5.00 may be incurred for each amendment to the booking (such as date and set up requirements) after the deposit has been taken. It is expected that the individual named representative will be present at all times and on all occasions of the hiring. If someone else is deputized to run the event then they must also agree to and sign for the terms and conditions as stated here and provide their contact details to the LoA before running an event. _______________________________________________________ 2. Smoking is prohibited anywhere within the building and in the doorway. Premises are not licensed for consumption of alcohol. No food may be served and consumed on the premises. _______________________________________________________ 3. Dancing or heavy movement of any kind is not permitted in any of the rooms. _______________________________________________________ 4. You should inform LoA management in advance and request permission if you anticipate the playing or performing of music or other loud sounds. _______________________________________________________ 5. No candles, incense or naked flame of any kind may be used inside the premises at any time. _______________________________________________________ 6. No items may be attached to the walls, bookcases or other furniture. No drawing pins or nails or strong/permanent adhesives may be used on the doors or woodwork. _______________________________________________________ 7. Mobile bookcases must NOT be moved without supervision from a trained LoA volunteer (Crushing Risk). If you need any furniture moved call Richard on 07792584968 for immediate assistance. No books or other items may be taken from the desk or bookcases without permission. _______________________________________________________ 8. It is the responsibility of the representative to ensure that the reading room is left in the same condition as it was found and that; all the lights are switched off all heaters and electrical equipment turned off/back to its original setting all belongings and rubbish removed on vacating the room. _______________________________________________________ 9. It is the responsibility of the representative to ensure that the door is shut and locked and that the flood gate is properly closed and bolted to ensure it is watertight. _______________________________________________________ 10. No electrical equipment belonging to the LoA, other than lights and heaters, may be switched on or used without prior permission and instruction. (Television, DVD Blue ray player, computer, kettle, de-humidifier, etc.) _______________________________________________________ 11. The representative is responsible for any loss or damage resulting from room hire and will be liable for any costs incurred. The representative has a duty to report any damages occurred during the hire period. Failure to do so will be seen as admission of responsibility and the Hiring person / Organisation will be liable for any costs incurred as a result. _______________________________________________________ 12. The Courtyard is open between 9.00am and 9.30pm. The Reading Room must not be occupied outside these hours without prior agreement. If hiring later in the evening, or entering the Courtyard earlier in the morning (by prior agreement) please ensure that you have been given the gate entrance code & have the phone number of the caretaker to hand. _______________________________________________________ 13. Overnight sleeping is not permitted in the library. _______________________________________________________ 14. The representative is responsible for ensuring that participants are fully aware of any relevant conditions. _______________________________________________________ 15. Keys should be collected from the library on the day, and returned to the library the following day. (The library opens Monday to Saturday 1.30pm to 4.30pm) _______________________________________________________ 16. When advertising your event please do not use The Library of Avalon logo on your leaflet or poster without prior permission, as it is important to differentiate between Library events and private ones. You may always advertise the venue as The Library of Avalon Reading Room, Rear Courtyard, Glastonbury Experience Courtyard. In general we do not arrange for privately run events in the newspaper though you are welcome to organise this yourself. We are happy to display A5 and A4 posters on our internal noticeboard if we have the space. You may leave us a poster but we cannot guarantee this will be displayed.

In the event of a fire or flood follow normal procedure to evacuate the building and call 999 to alert the emergency services. The Address is Rear courtyard, The Glastonbury Experience, 2-4 High Street, Glastonbury BA6 9DU. Please also immediately alert the duty trustee and events coordinator on the numbers below. In the instance of electrical failure or any non-life-threatening emergency or problem relating to the library during the hire period please call the events coordinator and or the Courtyard Gatekeeper. Please call the Courtyard Gatekeeper if you find yourself locked into the courtyard. _______________________________________________________ Important contacts: Duty Trustee – Ishtara 07853530838 ; Events Coordinator – Richard 07792584968 ; Courtyard Gatekeeper – Bradley 0796634340 ; Librarian – during library open hours 01458 832 759